GuestQueue Help Center

Assigning Users

Give account users access to public or private guest lists and configure personal guest-list permissions.

Quick tip

Name personal guest lists clearly so account administrators can quickly identify the user or team responsible for each list.

What assigning a user does

Assigning a user to a guest list gives that account user access to the selected public or private list.

Required

Create the required user and guest list

An account administrator must create both the account user and the guest list before completing an assignment.

Create the user

If the user doesn't already have an account, create one before assigning a guest list.

Creating users

Create the guest list

If the guest list doesn't already exist, create it before it can be assigned to a user or users as personal guest lists.

Creating guest lists

Account administrator access

An account administrator should complete the assignment after verifying the user and guest list have been created.

Required permission

Enable the Personal Guest List permission

Give the user permission to add guests to guest lists assigned specifically to their account.

Personal Guest List

This permission allows a user to add guests to their own assigned guest list.

1
Open the user
Create a new user or edit the account user who needs access to a personal guest list.
2
Select Personal Guest List
Enable the Personal Guest List permission in the User permissions section.
3
Save the user
Save the user record before assigning the guest list.

GuestQueue user form showing the Personal Guest List permission selected. — Enable Personal Guest List in the user permissions before assigning a private or public guest list.

Use a descriptive guest-list name

Name the guest list so it clearly indicates that it is personal and identifies the user, host, promoter, or team responsible for it.

Non-admin guest list access

Non-admin users can only add guests to a guest list if they have the Guests Management permission or a personal guest list has been assigned to them.

Open the guest list you want to assign

A user can be assigned while creating a new guest list or by editing an existing guest list.

Navigate to: Manage / Guest Lists

Open Guest Lists

Go to the Guest Lists management page to view the available lists.

Choose a guest list

Locate the public or private guest list that should be assigned to the user.

Select Edit

Open the action icon at the end of the guest-list row and select Edit.

Assign while creating a guest list

You can also select users from the assignment field while creating a new guest list instead of editing it later.

Assign users and save the guest list

Select the account users who should be allowed to access and manage the guest list.

Assign to users

Use the Assign to users field in the guest-list form to select one or more account users.

1
Find Assign to users
Select the users you want to assign a guest list under the Assign as personal guest list to users field.
2
Select one or more users
Select every account user who should be able to access this guest list.
3
Save the guest list
Select Save to apply the guest-list assignments.

GuestQueue guest-list form showing John Doe selected under Assign to users. — Select users in the Assign to users section, then save the guest list to apply the assignment.

Assignment saved

The selected users can now access the guest list according to their assigned permissions.

Predefined events

Assign the personal guest list to an event

When event settings use predefined events, the personal guest list must also be assigned to an event.

Connect the guest list to an event

Open the appropriate event or create an event , and include the personal guest list among the guest lists available for that event.

Required for predefined event settings

A personal guest list will not be available for a predefined event unless the list has been assigned to that event.

User assignment complete

The user now has access to the personal guest list and can add guests when the list and event settings permit it.

Next step

Import an existing guest list

Add multiple guests at once by importing an existing list into GuestQueue.

Learn about importing guests