Event Guest Management

Event Guest Management, From Invite to Check-In

Send invitations, collect RSVPs and registrations, remind guests before the day and check them in at the door. Every guest, every list and every detail in one app.

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No credit card required

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Guest showing a GuestQueue QR code on her phone while staff check her in on a tablet
Invitations and RSVPs By email or text message
Reminder emails Included on every plan
Fast check-in QR code or name, on any device
Before the Event

Invitations, RSVPs and Registrations. All in One Guest List.

Build your guest list the way that suits your event, then keep every guest informed right up to the day.

Invitations and RSVPs

Invite guests by email or text message and collect their RSVPs straight into your guest list. Text messages require SMS credits.

Online Registration

Share a sign-up link or embed your guest form on your website, so guests can register themselves.

Custom Guest Details

Collect what you need to know, like company, dietary needs or notes, and see it again at check-in.

Import and Integrations

Upload an existing spreadsheet, or add guests automatically from other apps through Zapier or the Guest API.

QR Code Confirmations

Every guest gets a confirmation email with their QR code, ready to add to Apple Wallet or Google Wallet.

Reminder Emails

Send guests a reminder with their QR code before the event, so fewer people forget and everyone arrives ready to scan. Included on every plan.

Know Who Is Coming

Your Guest List, Always Up to Date

Watch RSVPs and registrations come in live, keep numbers under control and share the work with your team.

  • Guest limits and sign-up close times for each list
  • Set how many plus guests each person can bring
  • Email or text alerts when guests sign up
  • Give team members access to only the lists they manage
  • Track sign-ups and check-ins over time
GuestQueue dashboard comparing guest sign-ups with check-ins over time
On the Day and After

A Smooth Door and Real Attendance Numbers

When the doors open, your team checks guests in from the same list they built, on any device. Learn more about our event check-in software.

Scan or Search

Scan a guest’s QR code or type a few letters of their name to check them in within seconds.

Every Entrance, One List

Staff at every door work from the same live list, so nobody is checked in twice.

VIP Arrival Alerts

Get a text or email the moment a speaker, sponsor or VIP checks in.

Signatures and Waivers

Ask guests to sign as they check in, with or without a waiver, and keep it with their record.

Check-Out and Headcount

Check guests out as they leave and see how many remain at the event.

Attendance Reports

See who RSVPed, who registered and who actually came, then export the list for follow-ups.

500,000+
Guests checked in with GuestQueue
8,000+
Events run on GuestQueue
FAQ

Event Guest Management Questions

Event guest management software keeps everything about your guests in one place: the guest list, invitations and RSVPs, registrations, guest details, reminders and check-in. Instead of juggling spreadsheets, emails and a clipboard at the door, your whole team works from one live list.

Yes. Invite guests by email or text message and their RSVPs are added to your guest list automatically. Email is included, and text messages require SMS credits.

Yes. Make a guest list public to get a sign-up link you can share anywhere, or embed the guest form on your website. You can set a guest limit and a close time for each list.

Yes. Reminder emails are included on all plans, so guests have the event details and their QR code ready before they arrive.

Yes. Customize your guest form to collect details such as company, job title or dietary needs, and your team can see them at check-in. See our guide to customizing the guest form.

Yes. Download the guest template, fill it in from your spreadsheet and upload it to add everyone at once. See our guide to importing guests.

Your team logs in on any phone, tablet or computer and checks guests in by scanning their QR code or searching their name. Every entrance sees the same live list. Learn more about our event check-in software.

Yes. GuestQueue records every check-in, so after the event you can compare RSVPs and registrations with who came and export the list.

No. GuestQueue runs in the web browser on any device, and guests receive their QR code by email with the option to add it to Apple Wallet or Google Wallet.

You can get started for free with no credit card required. See our pricing plans for larger events and teams.

Yes. Keep VIPs on their own private list, set their plus-ones and get an alert when they arrive. Learn more about our VIP list management tools.
Ready for Your Next Event?

Manage Every Guest From Invite to Door

Set up your guest list in minutes, send your invitations and check in your first guests for free.

Get Started for Free

No credit card required

Request a Demo