VIP List Management

The VIP List Management Tool for Venues, Artists and Events

Keep every VIP list in one place, decide who can add names, and get a text or email the moment a VIP walks through the door.

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No credit card required

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Host checking in VIP guests on a tablet at a roped event entrance
Private VIP lists Only the people you choose add names
Arrival alerts Know the moment a VIP checks in
Plus-ones set in advance No surprises at the rope
Everything for Your VIPs

VIP Lists, Alerts and Check-In. One Simple Tool.

From the first name on the list to the moment your VIP is through the door, everything lives in one place your whole team can see.

Private VIP Lists

Keep VIP, comp and industry lists private, so guests cannot sign themselves up and only the users you assign can add names.

VIP Arrival Alerts

Get a text or email the moment a VIP checks in, and send the alert to the manager, host or artist who needs to greet them.

Plus-One Allowances

Set how many plus guests each VIP can bring, so your door team knows the size of every party before it reaches the front.

Guest Details at the Door

Collect the details that matter, like table, company or notes, and show them to your door team the moment they find the guest.

QR Codes and Wallet Passes

VIPs get a QR code by email and can add it to Apple Wallet or Google Wallet for a fast, personal check-in.

Permanent VIP Lists

Add your regulars and VIPs to a permanent guest list once, and carry them over to every event.

A Personal Welcome

Know the Moment a VIP Walks In

Turn on a check-in notification for any guest and GuestQueue sends a text or email as soon as they arrive, so someone is ready to meet them instead of finding out later.

  • Text or email alerts on check-in
  • Notify more than one person
  • Get notified when VIPs sign up
  • Know when they check out, too

Email notifications are included. Text messages require SMS credits.

VIP guests arriving at a nightclub entrance
For Artists and DJs

Every Artist Gets Their Own VIP List

Give each artist, DJ or band their own login and VIP list for the show. They add their guests and plus-ones from their phone, and the list closes before doors so your box office is never chasing names.

  • Artists log in from any device
  • Set a guest limit for each list
  • Close the list at a set time before doors
  • Artists see which of their guests checked in
GuestQueue form for adding a VIP guest with plus guests and a check-in notification
At the Door

Give VIPs the Arrival They Expect

A VIP should never be left waiting while someone scrolls through a group chat. Your door team sees every VIP list on one screen, on any device.

A Separate VIP Entrance

Check guests in at the VIP door and the main door at the same time. Every device updates instantly, so nobody gets in twice.

VIP and General Lists, Side by Side

Run your VIP lists alongside general admission and see which list every guest came from as you check them in.

Find Any VIP in Seconds

Scan their QR code or type a few letters of their name. No clipboards and no spelling names over the music.

See Who Is Still Inside

Turn on check-out and separate counters show how many guests have checked in, checked out and remain inside.

Know Which VIPs Showed Up

See who checked in and when, then export the night so follow-ups and settlements are based on real numbers.

VIPs Added Automatically

Send VIPs from your CRM, reservation system or website straight to the list through Zapier or the Guest API.

500,000+
Guests checked in with GuestQueue
8,000+
Events run on GuestQueue
FAQ

VIP List Management Questions

A VIP list management tool keeps your VIP guests in one shared list instead of spreadsheets, texts and group chats. With GuestQueue you control who can add names, set plus-ones for each guest, get alerts when VIPs arrive and check everyone in from any device.

Create an event, add a guest list and make it private, so only you and the users you assign can add names. See our guide to creating guest lists.

Yes. Add a mobile number or email address to a guest’s check-in notification and GuestQueue alerts you the moment they check in. You can notify more than one person. Email notifications are included, and text messages require SMS credits.

Yes. Create a user for each artist or DJ and assign them their own guest list. They can log in from any device, add guests and plus-ones, and see who from their list has checked in. See our guide to assigning users to guest lists.

Yes. Set how many plus guests each VIP can bring. At the door, your team checks in the whole party or just the guests who have arrived.

Yes. Staff at every entrance work from the same live list, so your VIP door and main door can check guests in at the same time without anyone getting in twice.

Yes. Add your regulars and VIPs to a permanent guest list once, and it can be carried over to every event, so you never re-enter them.

Yes. Make the list public to get a sign-up link, then set a guest limit and a close time so it never gets out of hand. Keep it private if you would rather add every name yourself.

GuestQueue works in the web browser on any phone, tablet or computer, so there is nothing to download. Your team and your artists log in and start adding guests right away.

You can get started for free with no credit card required. See our pricing plans for larger events and more guest lists.

Ready to Welcome Your VIPs?

Have Your VIP List Ready Before Doors Open

Set up your first VIP list in minutes, invite your artists and team, and know the moment your VIPs arrive. It’s free to get started.

Get Started for Free

No credit card required

Request a Demo